Privacy Policy

Inclusive Therapy Programme – Fighting Fear
Last updated: 01/06/26
Fighting Fear is committed to protecting your privacy and handling your personal data with care, respect, and transparency. This Privacy Policy explains how we collect, use, store, and protect your information when you access our Inclusive Therapy Programme.

1. Who We Are
Fighting Fear
Website: www.fightingfear.co.uk
Email: inclusivetherapy@fightingfear.co.uk
Fighting Fear provides online psychological therapy, training, and community-based mental health support, grounded in trauma-informed, intersectional, and anti-oppressive practice.

2. What Data We Collect
We only collect information that is necessary to provide safe and appropriate therapy.
This may include:
Personal Information
Name
Email address
Contact details
Country of residence / time zone
Special Category (Health) Data
Mental health history
Presenting difficulties
Risk and safeguarding information
Therapy session notes
Questionnaires and assessments
Administrative Data
Tier allocation
Attendance records
Communication related to appointments
Consent records

3. How We Collect Your Data
Your data may be collected through:
Application and screening forms
Onboarding questionnaires
Therapy sessions
Email or messaging communication with your therapist or the Fighting Fear team
Secure video therapy platforms

4. Lawful Basis for Processing
Under UK GDPR, we process your data under the following lawful bases:
Provision of health or social care
Explicit consent (for therapy, recording, and special category data)
Legal obligation (e.g. safeguarding duties)
Legitimate interests (administration, supervision, and service improvement)
You may withdraw consent at any time, unless there is a legal or safeguarding reason for continued processing.

5. Confidentiality & Safeguarding
All therapy sessions are confidential.
However, confidentiality may be broken without your consent where there is an ethical, safeguarding, or legal duty to do so. This includes situations involving serious risk of harm to you or others, or concerns relating to safeguarding, abuse, or serious criminal activity.
We are not an emergency service. If you require urgent or crisis support, you should contact:
Local emergency services (UK: 999 / 111 / 112)
Your GP or family doctor
Or attend the nearest Accident & Emergency department

6. Supervision & Training
Our therapists are trainees working within a layered supervision structure.
This means:
Session material may be discussed in supervision
Any information shared is anonymised where possible
Supervisors are bound by the same confidentiality and data protection obligations
Session Recordings
At most, one session may be recorded for supervision or training
Only small, relevant sections may be viewed
Recordings are securely deleted immediately after use
Recordings are never reused or stored long-term

7. Who We Share Your Data With
We do not sell your data.
Your data may be shared only with:
Your allocated therapist
Clinical supervisors within Fighting Fear
Safeguarding authorities or statutory services where legally required
Secure digital service providers (e.g. encrypted video platforms)
All third parties are required to comply with UK GDPR.

8. Data Storage & Security
We take data security seriously and use:
Encrypted digital systems
Password-protected devices and platforms
Restricted access based on role
Secure deletion processes
We regularly review our systems to ensure your data remains protected.

9. How Long We Keep Your Data
In line with UK GDPR, professional guidance, and legal requirements:
Adult therapy records: retained for 7 years after therapy ends
Children and young people: retained until age 25
Screening data where therapy does not begin: retained for up to 6–12 months
Session recordings: deleted immediately after use
Once retention periods expire, data is securely deleted.

10. Your Rights Under UK GDPR
You have the right to:
Access your personal data
Request corrections
Request deletion (where legally possible)
Restrict or object to processing
Withdraw consent
Receive your data in a portable format
Make a complaint to the Information Commissioner’s Office (ICO)
ICO website: www.ico.org.uk
Requests can be made by emailing: inclusivetherapy@fightingfear.co.uk

11. International Data Transfers
Our therapists are based in the UK, but clients may be based internationally. All data is processed in accordance with UK GDPR, regardless of your location.

12. Changes to This Policy
We may update this Privacy Policy from time to time. Any significant changes will be shared with you, and the most recent version will always be available on our website.

13. Contact Us
If you have questions, concerns, or requests relating to your data, please contact:
inclusivetherapy@fightingfear.co.uk

​